Helpful Documents

Administrative

  • Internal Calendar
  • Office Drop Box
    • This form is for tenants to submit electronic copies of information for the Torpedo Factory Art Center and the Office of the Arts, such as Business Licenses, Dog Agreements, Insurance Documents, Signed Subleases, and more.
    • Due: Varies
  • Sublease Request Form
    • Tenants use this form to request a sublease. Once received, a sublicense will be created for the tenant to sign.
    • Due: 30 days prior to start of sublease
  • Request for Leave of Absence or Hardship
    • Tenants use this for to request a leave of absence, hardship request or to notify staff of time away with regard to maintaining studio hours.
    • Due: As soon as possible
  • Intent to Vacate Notice
    • Tenants use this form to submit official written intent to vacate notice alerting the City of Alexandria of intention to leave their studios.
    • Due: 60 days notice is required
  • Studio (& Gallery) Address Sign Update Request Form
    • This form is for tenants to request an update to their Address Sign, including adding a Subtenant(s).
    • Due: Approximately 2 weeks in advance or as soon as possible.
  • Emergency Contact Form
    • Tenants use this to provide the Office of the Arts with new or updated emergency contact information.
    • Due: At the start of a new lease or whenever there has been a change in information.
  • ABC License to Landlord
    • Use this form to share information about an ABC license for your space and provide details as to how you will insure it is legally executed. Per the lease, copies of any licenses, including an ABC license, are required to be provided to the Landlord.
    • Due: At least one day prior to the event

Programs & Exhibitions

  • 2nd Friday 2025 Sign Up
    • Galleries and tenants use this form to sign up to take part in a 2nd Friday (April – October, 2025), requesting pay to do a public activity, use of space, in leased space marketing support.
    • Due: A minimum of 20 days before the 2nd Friday date selected.
  • My News to Share
    • Galleries and tenants use this form to share news and information to request help from the Art Center staff to elevate and highlight their own messaging.

Facilities

  • Facility Use Request 
    • Tenants who wish to host an art event or program in the common areas of Torpedo Factory Art Center (including the Overlook Room), email [email protected] with request or view information (including rental fees) at the Art Center Facility Rental Page.
    • Due: 60 days prior to requested date
  • Building Occurrences
    • Tenants use this form to make note of events that happen in Torpedo Factory Art Center that may affect safety or security of individuals or property. This helps us learn from happenings in the institution.
    • Due: Ideally within 24-48 hours after an incident
  • Riverview Room Use Request Form
    • Tenants use this form to make a request to use the Riverview Room (studio 208) for a small event/meeting between the hours of 10am-5pm for up to 4 hours.
    • Due: 2 weeks prior to requested date
  • Loading Dock Reservation Request
    • Tenants use this form to reserve the loading dock for up to 3 hours on a set date and time. Note: This form is not needed for normal use of the loading dock, only for extended usage.
    • Due: Ideally 2 weeks prior
  • Report needed maintenance
    • Tenants use this form to report things that need maintenance, such as leaking sinks, lights that are burned out, or broken windows